Encrypted Storage
All files and extracted data are stored securely encrypted.
Bookkeepers
Prepare clean data from recurring PDF documents before posting to Xero.
New: Full API Access available!
Convert PDF to Xero CSV
Extract accounting tables from PDF and export structured data for faster Xero import and bookkeeping workflows.
Built with Security First
Your documents contain sensitive information. We ensure it stays private and secure from upload to deletion.
Zero-Knowledge
No one can read your files or extracted data, even in the event of a data leak.
Post-Quantum Safe
Encryption mechanisms are post-quantum safe to ensure future-proof protection.
Learn more about our next generation security →Automatic Deletion
PDF files are automatically deleted after 30 days (configurable for Pro/Team users).
Amazon S3 Infrastructure
Files are securely stored in Amazon S3 for industry-leading durability.
More personalized than ever
Define your own target format
Stop manually adding, deleting and swapping rows and columns. Upload your bank statements, credit card bills, or invoices as PDF, create your own structure and export to exactly the format you need.
- AI-powered column mapping: AI maps columns of PDF tables directly to your custom format.
- Content mapping: Automatic translation of content of columns to your defined values.
- Predefined templates: Use one of our templates for DATEV, Xero, QuickBooks, and many more or create your own.
DATEV_EXTF_Buchungsstapel.csv
| Umsatz | Soll/Haben | BU-Schlüssel | Belegdatum | Konto |
|---|---|---|---|---|
| 1250,00 | S | 9 | 1503 | 8400 |
| 45,99 | H | 9 | 1603 | 4900 |
| 3200,50 | S | 8 | 1803 | 8300 |
| 89,70 | H | 9 | 2103 | 4930 |
| 560,00 | S | 9 | 2203 | 8400 |
| 149,99 | H | 9 | 2303 | 4950 |
| 980,25 | S | 8 | 2403 | 8300 |
| 72,10 | H | 9 | 2503 | 4925 |
| 430,00 | S | 9 | 2603 | 8400 |
| 215,60 | H | 9 | 2703 | 4980 |
| 1750,00 | S | 8 | 2803 | 8300 |
How it works
Convert tables from PDFs to Excel, CSV, JSON or DATEV in 3 easy steps
Upload PDF
Upload supplier invoices, bank statements, or accounting reports as PDF files.
Extract table data
pdftables.io identifies rows and columns and creates structured output.
Download export
Download CSV, XLSX, or JSON and continue your Xero import workflow.
Who uses this
Small businesses
Reduce manual copy-paste from invoice and statement PDFs.
Finance teams
Standardize month-end extraction from PDF reporting packs.
Features for Xero workflows
Precise table extraction like enterprise software and easy to use as a simple tool.
Accurate table extraction
Handles dense tables, multi-line headers, and multi-page documents.
Page selection
Process only relevant table pages and skip non-tabular sections.
Flexible export options
Use CSV for import prep, XLSX for QA, or JSON for automation pipelines.
API for automation
This is all you need: Upload a file, receive a job_id, poll status, and download extracted tables in the format you
need.
POST /v1/uploadGET /v1/extraction/{job_id}GET /v1/download/{table_id}?format=xlsx|csv|json
Benefits
Designed for easy usage combined with powerful performance
-
Faster bookkeeping prep: Turn static PDF tables into usable accounting data in minutes. - Fewer data transfer errors: Avoid manual typing mistakes and broken spreadsheet columns.
- Repeatable monthly process: Run consistent extraction for recurring document sets.
Security & privacy: Files processed securely. Data retention configurable.
Convert PDF accounting tables for Xero-ready workflows
Many Xero users still receive source data in PDF format. Supplier invoice lists, statement summaries, and payout reports contain the right data but not in a structure that is easy to import. pdftables.io helps extract those tables into clean datasets for faster accounting operations.
Why PDF tables slow down accounting workflows
PDF files are optimized for visual layout, not data exchange. Table-like content is often stored as positioned text instead of true cells.
This leads to common copy-paste issues such as shifted columns, merged values, and repeated headers in multi-page files.
Before data can be used in Xero-related workflows, teams often need manual cleanup and verification.
Common PDF sources for Xero data preparation
Typical sources include supplier invoice overviews, bank statement tables, card statements, and monthly reporting exports from legacy systems.
These documents are usually recurring, so manual handling creates repeated operational overhead.
A structured extraction workflow converts recurring PDF inputs into consistent datasets.
How pdftables.io supports cleaner imports
Upload your PDF and select only the relevant pages. Excluding non-tabular pages helps improve extraction quality.
The extractor separates key fields like date, amount, tax, and description into stable columns for easier mapping and validation.
Download CSV for import preparation, XLSX for checks, or JSON for API-based workflows.
Validation steps before import
Spot-check rows across beginning, middle, and end pages to verify consistent column alignment.
Filter repeated page headers and subtotal rows if they appear in long statements.
For scanned PDFs, use OCR and validate key numeric fields before final posting.
Automate recurring PDF conversions
If you process similar files each month, API extraction can reduce repetitive upload and download steps.
Automated jobs improve consistency and make recurring bookkeeping workflows easier to scale.
This is useful for accounting teams, outsourced bookkeeping providers, and growing businesses.
Written by Klaus Fuhrmeister
Last updated:
Pricing
Start free. Upgrade when you need more.
Free
$0 forever
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
Up to 5 pages/month- Up to 10 MB per file
- Basic ticket support
No API access- No encrypted files supported
Pro
$19.90 / month
or
$149 / year
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
- Up to 500 pages/month
- Up to 50 MB per file
- Priority ticket support
- API access enabled
- No encrypted files supported
Team
$89 / month
or
$999 / year
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
- Up to 5000 pages/month
- Up to 500 MB per file
- Priority ticket and phone support
- API access enabled
- Encrypted files supported
Need more pages? Feature request? Contact us.
FAQ
Can I convert multi-page statement PDFs?
Yes. You can select exact page ranges and extract multi-page tables with consistent output.
Which export format is best for Xero workflows?
CSV is usually best for Xero import preparation, while XLSX is helpful for manual QA and sign-off.
Does it work with scanned documents?
Yes, with OCR. For scanned files, validate key fields like dates, totals, and tax amounts before import.
Do I still need to map columns before importing into Xero?
In most workflows, yes. pdftables.io delivers clean structured columns so mapping in your Xero import step is faster and less error-prone.
Can I automate recurring monthly conversions?
Yes. API workflows support repeatable extraction for recurring accounting document batches.
Prepare Xero data from PDF in minutes
Upload a PDF and export clean accounting tables now.