Reliable table detection
Extracts structured tables more accurately than manual copy-paste from PDFs.
Bookkeepers
Save invoice and transaction PDFs as Excel to speed up recurring bookkeeping tasks.
Upload a PDF and extract tables
No credit card required.
Upload a PDF
5 pages to analyze
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More personalized than ever
Define your own target format
Stop manually adding, deleting and swapping rows and columns. Upload your bank statements, credit card bills, or invoices as PDF, create your own structure and export to exactly the format you need.
- AI-powered column mapping: AI maps columns of PDF tables directly to your custom format.
- Content mapping: Automatic translation of content of columns to your defined values.
- Predefined templates: Use one of our templates for DATEV, Xero, QuickBooks, and many more or create your own.
DATEV_EXTF_Buchungsstapel.csv
| Umsatz | Soll/Haben | BU-Schlüssel | Belegdatum | Konto |
|---|---|---|---|---|
| 1250,00 | S | 9 | 1503 | 8400 |
| 45,99 | H | 9 | 1603 | 4900 |
| 3200,50 | S | 8 | 1803 | 8300 |
| 89,70 | H | 9 | 2103 | 4930 |
| 560,00 | S | 9 | 2203 | 8400 |
| 149,99 | H | 9 | 2303 | 4950 |
| 980,25 | S | 8 | 2403 | 8300 |
| 72,10 | H | 9 | 2503 | 4925 |
| 430,00 | S | 9 | 2603 | 8400 |
| 215,60 | H | 9 | 2703 | 4980 |
| 1750,00 | S | 8 | 2803 | 8300 |
How it works
Convert tables from PDFs to Excel, CSV, JSON or DATEV in 3 easy steps
Upload your PDF
Add the PDF that contains the table data you need.
Automatic extraction
We detect table structure and convert rows and columns into structured data.
Download Excel
Save the result as XLSX (or CSV/JSON) and continue working immediately.
Who uses this
Operations teams
Turn PDF reports into editable spreadsheets for tracking and planning.
Analysts
Extract tables from static PDFs for analysis, pivots, and dashboards.
Features
Precise table extraction like enterprise software and easy to use as a simple tool.
Multiple output options
Export to XLSX by default, with CSV and JSON available for pipelines.
OCR for scans
Convert scanned PDFs to spreadsheet-ready table data with OCR support.
API for automation
This is all you need: Upload a file, receive a job_id, poll status, and download extracted tables in the format you
need.
POST /v1/uploadGET /v1/extraction/{job_id}GET /v1/download/{table_id}?format=xlsx|csv|json
Benefits
Designed for easy usage combined with powerful performance
-
Save time: Cut hours of repetitive spreadsheet cleanup each week. - Improve accuracy: Reduce transcription mistakes from manual data entry.
- Work faster: Go from incoming PDF to usable Excel in a few clicks.
Security & privacy: Files processed securely. Data retention configurable.
How to Save PDF as Excel Efficiently
'Save PDF as Excel' is a practical intent with high demand because teams constantly receive tabular business data in PDF format. While PDFs are easy to share, they are hard to edit and analyze. pdftables.io helps convert those tables into clean Excel files so teams can work with the data directly.
Why this workflow matters
Invoices, bank statements, expense summaries, and operational reports often arrive as PDFs.
The data is visible but not editable, so teams lose time manually copying values into spreadsheets.
This slows down reporting cycles and introduces errors, especially for recurring monthly tasks.
Saving PDF tables directly as Excel solves this bottleneck and improves consistency.
Common problems with manual conversion
Copy-paste from PDF frequently breaks columns and mixes values into the wrong fields.
Merged headers and irregular layouts make manual cleanup frustrating and slow.
Scanned documents add another layer of complexity because text must first be recognized.
A dedicated extraction workflow handles these issues automatically and preserves structure.
Typical use cases
Accounting teams save PDF statements as Excel for reconciliation and close.
Operations teams convert supplier and shipping PDFs into spreadsheets for KPI tracking.
Consultants and agencies normalize client PDF reports into one consistent table format.
Analysts combine extracted Excel outputs with other datasets for cross-reporting.
How pdftables.io helps
Upload a PDF file and let the parser detect table boundaries and columns.
Extracted rows are normalized to preserve numeric and date integrity.
Download output as XLSX for spreadsheet editing, or CSV/JSON for data workflows.
Use the same repeatable process for recurring document batches.
From static PDF to working spreadsheet
Instead of manually rebuilding every table, you can automate extraction and keep your team focused on review and decisions.
This approach reduces turnaround time and improves data quality across departments.
Whether you process five PDFs or five hundred, structured conversion scales better than manual entry.
If your goal is to save PDFs as Excel quickly and accurately, pdftables.io gives you a practical workflow.
Pricing
Start free. Upgrade when you need more.
Free
$0 forever
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
Up to 5 pages/month- 1 DATEV exports/month
- Up to 10 MB per file
No API access- No encrypted files supported
Pro
$19.90 / month
or
$149 / year
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
- Up to 500 pages/month
- Up to 100 DATEV exports/month
- Up to 50 MB per file
- API access enabled
- No encrypted files supported
Team
$89 / month
or
$999 / year
- High quality extraction
- OCR (for scanned documents)
- Data preview
- XLS, CSV and JSON download
- Up to 5000 pages/month
- Up to 1000 DATEV exports/month
- Up to 500 MB per file
- API access enabled
- Encrypted files supported
Need more pages? Feature request? Contact us.
FAQ
Can I really save a PDF as an editable Excel file?
Yes. You can extract table data from PDFs and export it as editable XLSX.
Does this work for scanned PDFs?
Yes. OCR can be used to read and extract tables from scanned files.
What file types can I export besides Excel?
You can also export to CSV or JSON if needed.
Is this useful for recurring monthly reports?
Absolutely. It's designed to reduce repetitive manual work in recurring workflows.
Will table columns stay aligned?
The extraction is built to preserve row and column structure for spreadsheet use.
Do I need to install software?
No. You can run the conversion online and download the result directly.
Ready to save PDF as Excel?
Upload a PDF and get a clean, editable spreadsheet in minutes.